Getting Started
Welcome to GrooveOS
GrooveOS is your team's shared AI memory layer, hosted in the cloud. Every conversation with Claude, GPT-4, or Grok — every document your team shares, every web page you clip — flows into one searchable, persistent knowledge base that every team member and AI tool can access.
There is nothing to install, no server to maintain, and no Docker to configure. Sign up, create a team, and your shared brain starts growing immediately.
Step 1 — Join the Waitlist
GrooveOS is currently in private beta. Request early access in one of two ways:
- Click Join Waitlist on the homepage — your invite arrives within 48 hours.
- Email team@excalibur.game with the subject line GrooveOS waitlist.
Already have an invite?
Sign in at chat.grooveos.app with your Google account. No password needed — Google OAuth is the only sign-in method.
Step 2 — Create your team
On first sign-in, you will be prompted to create a team. Fill in three fields:
- Team name — The display name shown across the product (e.g., "Excalibur Engineering").
- Team slug — The internal identifier used in API calls and memory scoping (e.g.,
excalibur). Lowercase letters and hyphens only, no spaces. - Invite members — Enter email addresses directly, or connect your GitHub Organization so that any org member can join automatically.
Once your team is created, all memory items, conversations, and projects are scoped to that team. Members of other teams can never see your data — isolation is enforced at the infrastructure level, not just the interface.
Step 3 — Connect your AI tools
GrooveOS works with the AI tools you already use. Everything is pre-configured — no API keys to wire up, no accounts to create separately.
| Tool | How to access | What it does |
|---|---|---|
| LibreChat | Sign in at chat.grooveos.app with Google | Primary chat interface — connects Claude, GPT-4, and Grok to your team's shared memory |
| Open WebUI | Available at adm.grooveos.app | Admin interface, agent testing, truth-level approvals |
| Chrome Extension | Install from the Chrome Extension docs | Web clipper — send selected text from any page directly to your team memory |
| API | Bearer token from your profile page | Programmatic access from your own apps, scripts, and agents |
Step 4 — Your team's brain starts growing
Once you are set up, GrooveOS works automatically in the background:
- Every LibreChat conversation is saved and indexed into searchable memory.
- Drive documents sync continuously when you map a folder to a project (see Drive Sync).
- Chrome clips are tagged with your team scope and project, and are searchable immediately after clipping.
- CANONICAL facts — information your team has promoted to the highest truth level — are automatically injected into every AI conversation, so your models always know your team's ground truth.
Tip: Truth levels
Every memory item in GrooveOS has a truth level: EPHEMERAL → WORKING → VALIDATED → CANONICAL → PUBLIC. Start by saving everything. Promote the facts your team agrees on to CANONICAL — those will always be available in every AI conversation. See Memory & Knowledge for the full guide.
What's next
Once your team is up and running, explore these guides:
- Memory & Knowledge — Understanding truth levels, searching memory, and promoting facts.
- Teams & Projects — Inviting members, creating projects, and managing roles.
- API Reference — Programmatic access for developers and agents.
- Plans & Billing — Free vs. Team vs. Enterprise, pricing details, and upgrading.